A. THE FISCAL YEAR: This year shall commence March 1st and conclude business on the following February 28 or 29th.

B. THE MEMBERSHIP YEAR: This year shall determine the time of membership participation and will commence with the payment of the current dues and terminate twelve months later.

Section 1: The amount of membership dues shall be established by the Executive Board. Changes in the amount of dues shall be recommended by the treasurer or a majority of the membership and shall be enacted upon by a 2/3 vote of the Executive Board.

Section 2: The time of payment shall be the date of the initial membership application and then the annual anniversary date in each following year.

Section 3: Memberships may be renewed from year to year without submitting any application, merely by payment of annual dues.

Section 4: Lifetime membership is nominated and voted upon by 2/3 majority vote of the Executive Board.

a. EXECUTIVE BOARD:

Officers are installed by being nominated first, and then receiving a majority of the votes of the membership which shall be by secret ballot. They assume office at the close of the annual meeting and serve a term of one year, except for the treasurer, who shall serve a term of two years.

b. The PRESIDENT shall:

1. Act as chairperson and presiding officer of the Executive Board and shall act as presiding officer at every meeting of the membership of the Association; hence, he/she should prepare the agenda for all general meetings of the Executive Board and membership meetings;

2. Fill vacancies in the Executive Board with the consent of a majority of the Executive Board members in the event that a member is unable to fulfil his/her term of office;

3. Appoint chairpersons and standing committees with the approval of the Executive Board;

4. Authorize the creation of special committees;

5. Call special meetings of the Executive Board;

6. Serve as ex-officio member of all standing committees;

7. Appoint an archivist for the Association;

8. Act for the Executive Board between meetings of the Board;

9. Prepare an annual summary of the activities of the Association for presentation to the membership at the Annual Meeting;

10. Organize the selection of the site for the subsequent symposium;

11. Perform such other duties as may be required.

 

c. The 1st VICE-PRESIDENT shall:

1. Assume the responsibilities of the President in the President’s absence;

2 Assist the current conference chair with all aspects of the conference planning during their first year;

3 In their second year assume the office of President-Elect and conference chair;

4 In the third year become the President and the following year be Past President.

d. The 2nd VICE-PRESIDENT shall:

1. Coordinate Regional Representatives and their activities and report on those activities to the Executive Board;

2. Recruit candidates for Regional Representatives as needed and make recommendations for the approval of the Executive Board;

3. Assist the president as needed.

e. The PRESIDENT-ELECT shall:

1. Serve as general program chairperson for the Annual Symposium sponsored by NYCLSA;

2. Recommend members of the Conference Committee to the President and Executive Board;

3. Assist the President as needed;

4. Attend the NADE Conference;

5. Assume the office of president after serving one year as President-Elect.

f. The immediate PAST-PRESIDENT shall:

1. Prepare and submit to the membership any Constitution or By-Laws revisions;

2. Serve as the Chairperson for the Awards Committee;

3. Coordinate the ballot and elections of Executive Board members for the year following his/her term of office;

4. Assist the President as needed.

g. The SECRETARY shall:

1. Record and distribute the proceedings of all general and special meetings of the membership and of the Executive Board;

2. Conduct official correspondence of the Association;

3. Notify members of all ratified changes in the Constitution and By-Laws and maintain the most accurate, most current copy of the same;

4. Assist the President as needed.

h. The Newsletter EDITOR shall:

1. Publish a newsletter to be distributed to the membership several times a year;

2. Assist the President as needed.

i. The TREASURER shall:

1. Receive, record, hold and disburse all monies of the Association at the direction of the Executive Board;

2. Arrange for a review of the treasurer's accounts annually, or when a new treasurer is appointed;

3. Present an annual statement of accounts to the membership;

4. Prepare and submit any tax exempt forms required for the organization;

5. Assist the President as needed.

j. The MEMBERSHIP COORDINATOR shall:

1. Serve as a member of the Executive Board;

2. Maintain a list of correct names and addresses of all NYCLSA members, major professional journals and newsletters, major publishers in the learning skills field, and officers in major related professional organizations;

3. Confirm receipt of membership applications and action taken;

4. Issue membership cards upon receipt of dues.

k. The EDITOR of the JOURNAL (Research and Teaching in Developmental Education) shall:

1. Serve as a member of the Executive Board;

2. Be responsible for the publication of a journal two times per year;

3. Appoint the Editorial Board, subject to approval by the Executive Board;

4. Represent NYCLSA at various state and national conferences.

l. The REGIONAL REPRESENTATIVES shall:

1. Coordinate regional activities including identifying and assisting members who would like to organize professional development or social activities in their regions;

2. Be invited to Executive Board Meetings;

3. Advertise the advantages of NYCLSA membership and seek new members;

4. Revise and print new membership forms as needed.

1. The Ethics and Standards Committee shall draft statements or guidelines on the topics of ethics and standards for adoption by the membership;

2. The Research Committee members shall:

a. Review pertinent publications in their respective fields and present an annotated listing of these articles for publication in the Newsletter;

b. Encourage research in developmental education;

c. Serve as selection committee for biannual NYCLSA Research Award.

3. The Conference Committee shall:

a. Be chaired or convened by the President-Elect or a designated appointee;

b. Coordinate programs for the symposium in conjunction with other NYCLSA Standing and Ad Hoc Committees.

Section I: Regular meetings shall be held not less than twice a year, at a time and place designated by the Board. Special meetings may be called by the President or at the request of any two (2) members of the Executive Board. Sufficient notice of any special meeting shall be given to each board member at least five (5) days before the date of such meeting. Notification of the meeting shall be confirmed by the President in writing to all board members. The notice shall state the business for the special meeting that has been called. At such meetings no business other than that in the notice shall be transacted.

Section 1: The annual general meeting of the membership of the Association shall be held at the annual Symposium.

Section 2: Other meetings of the membership may be held at such intervals as may be determined from time to time by the Executive Board or by the membership at the annual meeting. Notice of the annual meeting and of all other meetings established by the Executive Board shall be sent to all members of NYCLSA at least one (1) month prior to the meeting.

Section 3: Special membership meetings shall also be called by the President, and/or upon petition of the majority of the Executive Board, and/or upon petition of twenty-five percent (25%) of the membership.

Section 4: All members of the Association have the right to attend all membership meetings, annual, regular, or special. They may attend other than general meetings as non-voting observers only.

Section 1: In any meeting of the Executive Board, a majority shall constitute a quorum.

Section 2: In any meeting of the Association, ten percent (10%) of the membership present shall constitute a quorum.

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